FAQ

• What does the entry fee include?  The entry fee for master AND backyard series includes a 50′ wide X 50′ long site, power, water and campsite for the night prior to chosen contest. Many other contests offer some of these items as “add ons” which then drive up their original lower entry fee.
• What are the ways payment for entry fee may be made?  Payment must be submitted via Paypal. If you have any issues or concerns with this, contact organizer at bbgivesback@gmail.com to arrange payment. NOTE: Paypal charges will be from “Burn Survivor Foundation” as this is our charity partner.
• Are there deadlines for early bird entry fee, deposit option, and regular entry fee? Yes please note the deadlines listed on the team entry form. Entry forms are not complete until payment is received in full OR the option of deposit to hold team spot is chosen and deposit payment is received. 2025 – $100.00 deposit  when entry form is submitted. On the entry form, you may choose additional options. You will be invoiced after 1/1/2025 for the balance of fees to complete your entry.
• Why is there such an early cut off for entries? Our contract with the campground requires us to give them information about sites and cottages 2 weeks prior to the event so we have to cut off the entries prior to that.  We can work with you regarding late entries but it will be on a case by case basis and may or may not allow for later entries for some.
• Why is there an additional fee for campsite nights that are not included in entry fee? Bethpage camp-resort charges a fee for any night the site is occupied. As stated in our team application, if teams wish to have anything on the campsite for any night not included in entry fee, then the additional fee must be paid. 
• Is the prize money posted? This will be posted on the prize money page. Our contest budget is structured to, as closely as possible, evenly divide payouts between awards and our charity. The budget also accounts for income and expenses for masters and backyard separately so each is independent of the other.  VA Grands and MABA Cup Finals portions expenses are separate from the regular budget and do not take any money away from the standard contests.
• What is the “giving back” part of the contest? Our contest is “giving back” to two worthwhile causes. One is the local food bank which will receive leftover cooked pork and dry and canned goods. The second is Burn Survivors Foundation which will receive a monetary donation from the proceeds. More information may be found about both of these on the website banner listed as GIVING BACK.
• What is the refund policy? Prior to January 31st, monies paid for team entry fees will be refunded at 100% less credit card fees. February 1st – March 1st, monies paid for team entry fees will be refunded at 50% less credit card fees. After March 1st, no money paid for team entry fees will be refunded. For additional optional payments such as additional night campsite and cottage reservations,  prior to March 5th, monies paid will be refunded at 100% less credit card fees. After March 5th, there will be 0% refund of additional optional payments as this is the deadline for us to make payment to Bethpage Camp-Resort. The option of donating monies paid to Burn Survivors Foundation, rather than receiving a refund, will be accepted at any time.
• Will there be assigned camp sites? Yes. However if, prior to March 5th, you request to be near another team, we will try to accommodate your request. On March 5th we have to give Bethpage camp-resort team names and site assignments so no requests will be taken after that time and no changes to site assignments will be made at check in.
• Is there lodging on site? Yes, there are a limited number of cottages on site that may be reserved and paid for by teams on the entry form. Judges may reserve and pay for cottages by contacting bbqgivesback@gmail.com Please DO NOT contact the campground directly as all reservations must be made by the contest organizer. For more information, please click on the Lodging link on the Welcome page. 
• Is there a BBQ rate for local hotels? Possibly. We are contacting local hotels to ask for a BBQ rate. If a rate is secured, all reservations and payments will be the responsibility of teams and/or judges. For more information, please click on the Lodging link on the Welcome page where we will post this information as soon as it is available.

If you have any additional questions, please feel free to ask the contest organizers by emailing bbqgivesback@gmail.com and we will respond as soon as possible.